How to Use AI to Save Time and Run Better Online Stores

Running online stores comes with a lot of moving pieces — emails, instructions, deadlines, graphics, product descriptions, reminders, and internal processes. While Chipply handles the technical side, there’s still a lot of work that happens around your stores.

That’s where AI can make a real difference.

More and more Chipply users are using simple, accessible AI tools to save time, reduce back-and-forth, and create clearer, more consistent experiences for their customers. Not by replacing what they do best — but by offloading the tasks that slow them down.

Why AI Is a Practical Tool for Store Management

AI doesn’t need to be complicated or intimidating to be useful. At its best, it acts like a smart assistant that helps you move faster and avoid common mistakes.

If you’ve ever:

• Rewritten the same email over and over
• Explained how a store works one more time
• Put off writing store instructions because you didn’t know where to start
• Spent too much time on tasks you simply don’t enjoy

AI can help with all of that.

The key is using it intentionally — to support your existing workflows, not overhaul them.

Free & Accessible AI Tools You Can Use Today

You don’t need expensive software or technical expertise to get started. Many powerful AI tools offer free versions that work well for everyday tasks, including:

• ChatGPT
• Canva
• Perplexity
• Grammarly
• Claude
• Google Gemini
• Meta AI

Each tool has its strengths, and even using just one or two can make a noticeable difference in your day-to-day work.

Common Tasks AI Can Help With

AI is especially helpful for tasks that are repetitive, time-consuming, or require a lot of writing. Chipply users are using AI to support things like:

✍️ Writing & Editing

• Writing clear emails to organizations and businesses
• Explaining how a store works (ordering, deadlines, delivery)
• Creating store welcome text and instructions
• Proofing and copy editing emails, store text, and proposals

🎨 Visual & Content Creation

• Creating images for store banners and promotions
• Writing clear product descriptions (with a focus on clarity, not SEO tricks)

📧 Communication & Automation

• Creating email sequences for store launches, reminders, and deadlines

📋 Organization & Process

• Building internal checklists and SOPs
• Creating repeatable workflows for launching and managing stores

If it’s something you’ve done more than once, AI can probably help you do it faster.

How to Get Better Results from AI

AI works best when you give it clear direction. A simple framework many users rely on is:

Role + Task + Context + Output

This helps the AI understand who it’s helping, what needs to be done, and how the final result should look.

Example Prompts

• “Create a proposal email for an HR specialist.”
• “Explain how a spirit wear store works for parents.”
• “Write store instructions for athletes and families/employees.”
• “Create a checklist for launching a store.”
• “Rewrite this email to be clearer and more professional.”
• “Create reminder emails for an upcoming store deadline.”

Saving prompts that work well — and improving them over time — makes AI even more effective.

Best Practices for Using AI Thoughtfully

AI is a powerful tool, but it works best when paired with human judgment. A few best practices to keep in mind:

• Customize tools like ChatGPT with your preferences and brand voice
• Treat AI as a collaborator, not a replacement
• Always review outputs — AI can make mistakes
• Use AI to automate tasks you dislike so you can focus on what you enjoy
• Add your personal or brand voice at the end to keep communication human

When used intentionally, AI helps you work more efficiently without losing authenticity.

Try This: A Simple AI Challenge

This week, pick one task you dislike and let AI help you with it.

Maybe it’s writing store instructions, drafting reminder emails, or creating a checklist you’ve been avoiding. Start small, see what works, and build from there.

If you’re part of the Chipply Collective, share what you tried and what worked. Learning from each other is one of the best ways to get more value from these tools.